Information on Receiving Grant/Cooperative Agreement Payments
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Important Information about Grant Payments
Proper Payment Drawdown
As required by 2 CFR 200.305(b), recipients must only draw funds for the minimum amounts needed for actual and immediate cash requirements to pay employees, contractors, subrecipients or to satisfy other obligations for allowable costs under the assistance agreement. The timing and amounts of the drawdowns must be as close as administratively feasible to actual disbursement of EPA funds. Disbursement within 5 business days of the drawdown will materially comply with this requirement. Excess funds drawndown not meeting this requirement should be returned to EPA.
Payment Instructions
Instructions for Automated Standard Application for Payments (ASAP)
ASAP is the mandatory method of payment for EPA grantees. Unless a waiver has been approved by EPA, all recipients must be enrolled or enroll in ASAP to receive payments.
To enroll in ASAP, please complete the ASAP Initiate Enrollment Form and email it to rtpfc-grants@epa.gov. Once enrolled, grantees can access ASAP at www.asap.gov to request payments. The ASAP payment process is designed to provide federal funds to a recipient organization within 48 hours.
Note: In a case where a financial institution is acting as an agent of the grantee, a request for funds can be made via the Federal Reserve's Fedwire ServiceExit.
Reporting Requirements
All grantees are required to complete a Federal Financial Report SF 425 (Excel)(1 pg, 23 K) within 90 days from their budget period end date.
Please email the completed report to EPA's Research Triangle Park Finance Center at rtpfc-grants@epa.gov.
This report must be submitted as a final report to financially close out your EPA assistance agreement. No expenses may be incurred on your agreement after the budget period end date specified. If an extension of time is necessary, please notify your EPA project officer.