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Privacy Act System of Records: Emissions Inspection and Maintenance Records for Federal Employees Parking at Federal Parking Facilities, EPA-GOVT-1

[excerpted from: Federal Register: October 1, 2001 (Volume 66, Number 190)]

System Name: Emissions Inspection and Maintenance Records for Federal Employees Parking at Federal Parking Facilities

System Location: Personnel or facilities management offices of any federal agency offering federal employees parking in facilities controlled by the federal agency.

Categories of Individuals Covered by the System: Federal employees routinely permitted to park in facilities controlled by the federal government

Categories of Records in the System: Name of employee, other personal and location identification at the option of the agency, type of car, license plate or registration number, and demonstration or certification of compliance with state or local emission inspection and maintenance program

Authority for Maintenance of the System (includes any revisions or amendments): Section 118(d) of the Clean Air Act Amendment of 1990, 42 U.S.C. 7418.

Purpose(s): To demonstrate that federal employees parking in federally controlled facilities comply with local emission control requirements.

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: General routine uses A, B, C, E, F, G, H, I and K apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

  • Storage: Records may be maintained in hard copy files or computer databases.

  • Retrievability: By name, license plate, or other identifying characteristic.

  • Safeguards: Safeguards will vary by agency, but records will be maintained with the same level of security as other personnel or facilities management records.

  • Retention and Disposal: Only records from the current vehicle registration cycle are retained. Records are disposed of when out of date or when an employee is no longer parking in a federal facility.

System Manager(s) and Address: The Director of Personnel or of Facilities Management of the agency.

Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Access Procedure: Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances in accordance with each agency's Privacy Act regulations.

Contesting Procedure: Requests for correction or amendment must identify the record to be changed and the corrective action sought.

Record Source Categories: Record subjects.

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