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Privacy Act System of Records: EPA Science Advisory Board Database of Scientific and Technical Experts, EPA-58

[excerpted from: Federal Register: July 13, 2009 (Volume74, Number 132)

System Name: EPA Science Advisory Board (SAB) Database of Scientific and Technical Experts.

System Location:U.S. EPA, 1025 F Street, NW., Suite 3600, Mail Code 1400F, Washington, DC 20004.

Categories of Individuals Covered by the System: Scientific and technical experts currently serving on committees and panels administered by the SAB Staff Office; scientific and technical experts who have served on such committees and panels since 2002; and scientific and technical experts nominated to serve on planned SAB Staff Office supported committees and panels.

Categories of Records Covered by the System: Name, home contact information (address and telephone number); professional contact information (e.g., professional title, institutional affiliation, and work contact information); terms of appointment to advisory committees and panels; expertise information (e.g., curricula vitae and professional biographical sketches); and administrative history information (e.g., history of personnel actions, confidential financial disclosure forms, and annual ethics training).

Authority for Maintenance of the System (INCLUDES ANY REVISIONS OR AMENDMENTS): The authority for the establishment or appointment of these advisory committees is as follows: For the SAB, the Environmental Research, Development, and Demonstration Authorization Act, 42 U.S.C. 4365; for the Clean Air Scientific Advisory Committee, section 109(d)(2) of the Clean Air Act, 42 U.S.C. 7409(d)(2); and for the Advisory Council on Clean Air Compliance Analysis, section 312(f) of the Clean Air Act, 42 U.S.C. 7612(f).

Purpose(s):This system of records is being created to assist EPA with providing management and technical support to three scientific and technical advisory committees (the SAB, the Clean Air Scientific Advisory Committee, and the Advisory Council on Clean Air Compliance Analysis) that report to the EPA Administrator. The SAB Staff Office requests nominations of experts from the public wishing to nominate themselves or others for committees and panels providing advice; identifies experts to become Special Government Employees (SGEs) serving on advisory committees and panels; manages their personnel paperwork; ensures that SGEs comply with ethics training and financial disclosure requirements of the Ethics in Government Act; and coordinates experts’ participation in approximately fifty advisory projects per year and approximately eighty meetings per year. The SAB Staff Office conducts these activities to provide the EPA Administrator with scientific advice from balanced committees of qualified experts on high priority science issues. The SAB Database of Scientific and Technical Experts assists the SAB Staff Office to achieve this goal in an efficient manner that protects the privacy of scientific experts.

Routine Uses of Records Maintained in the System Including Categories of Users and the Purposes of Such Uses: General Routine Uses A, B, C, E, F, G, H, I, J, K and L apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

  • Storage: Records will be maintained in electronic form and stored in the password-protected SAB database on EPA’s client server in Research Triangle Park.

  • Retrievability: Personally-identifiable information is retrieved by expert’s name or by committee or panel name.

  • Safeguards: Only SAB Staff Office personnel and a very limited set of database support contractors have access to consolidated personal information in the password-protected SAB database. Security procedures have been approved through the Application Development Process administered by EPA’s Office of Environmental Information. Personnel have taken security awareness training.

  • Retention and Disposal: File is cumulative and is maintained indefinitely.

System Manager(s) and Address: Dr. Anthony Maciorowski, Deputy Director, SAB Staff Office, U.S. Environmental Protection Agency, Mail Code 1400F, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, Attention: Privacy Act Officer. Complete EPA Privacy Act procedures are set out at 40 CFR part 16.

Record Access Procedures: Requesters will be required to provide adequate identification, such as a driver’s license, employee identification card, or other identifying document.

Contesting Records Procedures: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out at 40 CFR part 16.

Record Source Categories: Individuals who are scientific and/or technical experts.

System Exempted from Certain Provisions of the Act: None.

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