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Privacy Act System of Records: Libby Asbestos Exposure Assessment Records, EPA-48

[excerpted from: Federal Register: October 1, 2001 (Volume 66, Number 190)]

System Name: Libby Asbestos Exposure Assessment Records

System Location: Libby Exposure Assessment Document Repository, Technical Assistance Unit, Office of Ecosystem Protection and Remediation, U.S. Environmental Protection Agency, 999 18th Street, Suite 500, Denver, CO, 80202.

Categories of Individuals Covered by the System: Individuals who volunteer for participation in the EPA-ATSDR Libby Asbestos medical testing-exposure assessment.

Categories of Records in the System: Documents containing names, addresses, telephone numbers of individual volunteers; individual volunteer's vital statistics, medical histories and exposure history; results of laboratory tests and x-rays of volunteers. In addition, medical and health information pertaining to Zonolite Mine employees received from W.R. Grace pursuant to requests made under Section 104(e) of the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), 42 U.S.C. § 9604(e), will be included in this system of records.

Authority for Maintenance of the System (includes any revisions or amendments): CERCLA, 42 U.S.C. § 9604(e).

Purpose(s): To support EPA's CERCLA emergency removal process at the Libby Asbestos Site by assessing exposure pathways and exposure outcomes due to amphibole asbestos, thus enabling EPA to provide long-term protection of public health and welfare.

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: These records will be used by and disclosed to: General routine uses A, F, H, and K

Policies and Procedures for Storing, Retrieving, Retaining and Disposing of Records in the System:

  • Storage: In file folders and on computer databases. Computer database backup media will be protected in accordance with this notice.

  • Retrievability: By name, by address, by identifying code numbers, and social security numbers.

  • Safeguards: Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or rooms.

  • Retention and Disposal: The records will be maintained during the pendency of EPA's investigation and cleanup of the Libby Asbestos Site and for a period in compliance with EPA's records retention requirements. Once these periods have expired, the records will be disposed of in accordance with the applicable records schedule.

System Manager(s) and Address: Office of Ecosystem Protection and Remediation: Chief, Technical Assistance Unit, Suite 500, 999 18th Street, Denver, CO 80202.

Notification Procedures: Individuals who want to know whether this system of records contains a record about them, who want access to their record, or who wants to contest the contents of the record, should make a written request to the System Manager.

Access Procedure: Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Contesting Procedure: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record Source Categories: Exposure assessment subjects and individuals identified in W.R. Grace documents.

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