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Privacy Act System of Records: Superfund Cost Recovery Accounting Information System, EPA-39

[excerpted from: Federal Register: February 22, 2002 (Volume 67, Number 36)]

System Name: Superfund Cost Recovery Accounting Information System.

System Location: Office of the Comptroller, Office of the Chief Financial Officer, Financial Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Categories of Individuals Covered by the System: Current and past employees, contractors, and consultants involved in Superfund activities.

Categories of Records in the System: Name, identification number, hours worked during pay period, work activity classification, travel expenses, and any other recoverable expense items.

Authority for Maintenance of the System (includes any revisions or amendments): Comprehensive Environmental Response, Compensation, and Liability Act of 1980, 42 U.S.C.9607; 5 U.S.C. 301; 31 U.S.C. 3512; Executive Order 9397 (Nov. 22, 1943).

Purpose(s): To support identification and recovery of the costs of Superfund activities.

Routine Uses of Records Maintained in the System, Including Categories of Users, and the Purposes of Such Uses: General routine uses A, D, E, F, G, H, I, and K apply to this system.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

  • Storage: On paper and in a computerized database.

  • Retrievability: By employee number, name, organization; Superfund site, and transaction date.

  • Safeguards: Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

  • Retention and Disposal: Paper and computer records may be kept indefinitely.

System Manager(s) and Address: Director, Financial Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System manager.

Record Access Procedure: Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Contesting Records Procedure: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record Source Categories: Record subjects.

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