Summary of Part 75 Administrative Processes
This table of Part 75 administrative processes is meant to assist sources required to monitor under Part 75 to navigate the processes of initial certification, recertification and on-going QA/QC. It provides a list of notification requirements, deadlines, and submission requirements that are established by Part 75. If there are any questions on these processes, please contact CAMD for assistance.
On this page:
- Prior to Initial Certification
- Initial Certification
- Operation of a New Stack or New FGD
- Recertification
- Routine Quality Assurance Testing
- Diagnostic Tests and DAHS Verifications
- Low Mass Emission Units
- Other Notification Requirements
| Submittal Requirement | Certificate of Representation |
|---|---|
| Rule Citation(s) | §75.61 (a)(2)(i) and (ii) |
| Contents of Submittal | For a new plant, a new Certificate of Representation form. For a new unit at an existing CAMD plant, a revised Certificate of Representation form. |
| Submit When? | At least 24 months prior to the date on which the new unit commences commercial operation at the plant. |
| Submit to Whom? | CAMD Please note that the CAMD Business System. is the preferred, convenient, instant, and paperless way to submit most forms. If you are unable to use CBS, please send the form via email to CAMDforms@epa.gov. |
| Comments | |
| Submittal Requirement | Notice of commencement of commercial operation |
| Rule Citation(s) | §75.61 (a)(2)(i) and (ii) |
| Contents of Submittal | The planned date when a new affected unit will commence commercial operation, or the actual date on which a new affected unit commenced commercial operation. |
| Submit When? | For the planned date: at least 45 days prior to the date the unit commences commercial operation. Subsequent revisions to the planned date can be submitted as necessary. For the actual date: not later than 7 days following the date the new unit commenced commercial operation. |
| Submit to Whom? | CAMD, EPA region, and state air pollution agency Please send the notice via email to CAMDforms@epa.gov. |
| Comments | The plant’s Designated Representative or Alternate Designated Representative (or their Source Management Agent) may elect to revise a planned date or report an actual date for a new unit via the CAMD Business System. |
| Submittal Requirement | Notice of the date on which an existing unit will become newly affected |
| Rule Citation(s) | §75.61 (a)(2) |
| Contents of Submittal | Notification of the date on which an existing unit becomes newly affected. |
| Submit When? | At least 45 days prior to the date on which the unit is expected to become affected. For the actual date: no more than 7 days following the date on which the unit became affected. |
| Submit to Whom? | CAMD, EPA region, and state air pollution agency Please send the notice via email to CAMDforms@epa.gov. |
| Comments | This guidance applies to an existing unit that had previously been exempt from one or more CAMD programs. If the expected date changes, submit notice of revised date at least 7 days before the date on which the unit is expected to become affected |
| Submittal Requirement | Certification test notification |
|---|---|
| Rule Citation(s) | §75.61 (a)(1)(i) §75.20 (g)(2) |
| Contents of Submittal | Written notification of date(s) of initial certification tests. |
| Submit When? | ≥ 21 days prior to commencement of certification testing. |
| Submit to Whom? | CAMD, EPA region, and state air pollution agency Please send the notice via email to the appropriate emissions monitoring contact. |
| Comments | Test date may be rescheduled if notice is provided > 7 days before the earlier of original or new date. Tests may be repeated without notification. Notification is not required for Appendix D fuel flowmeter accuracy testing. |
| Submittal Requirement | Initial monitoring plan submittal |
| Rule Citation(s) | § 75.53 (g) and (h) § 75.62 § 75.73 (e) |
| Contents of Submittal | Hardcopy and electronic monitoring plan in format "specified by the Administrator." Refer to the reporting instructions for more information about the contents. |
| Submit When? | ≥ 21 days prior to commencement of certification testing. |
| Submit to Whom? | Hardcopy portion to EPA region and state air pollution agency. Electronic portion to CAMD, using the ECMPS Client Tool.Exit |
| Comments | Electronic transmittal of information in hardcopy portion is acceptable. |
| Submittal Requirement | Certification application |
| Rule Citation(s) | § 75.62 § 75.63 |
| Contents of Submittal | Certification test results (hard copy and electronic). Changes to the monitoring plan, if any (hard copy and electronic). |
| Submit When? | ≤ 45 days after completion of certification testing |
| Submit to Whom? | Hardcopy test results to EPA region and state air pollution agency. Electronic test results and changes to the electronic monitoring plan to CAMD using the ECMPS Client Tool.Exit Hard copy monitoring plan changes (if any) to EPA region and state air pollution agency. |
| Comments | For Subpart E alternative monitoring systems, submit hardcopy test results to CAMD. For other certifications, submit hardcopy test results to CAMD only upon request. |
| Notice Requirement | Notice of approval or disapproval |
| Rule Citation(s) | § 75.20 (a)(4) |
| Agency Notification | Written notice of approval or disapproval of certification application. |
| Issued When? | ≤ 120 days after receipt of a complete certification application. |
| Provided to Whom? | Administrator provides notice to owner or operator. |
| Comments | 120 day clock starts upon receipt of a complete application. |
| Notice Requirement | Notice of incomplete application |
| Rule Citation(s) | § 75.20 (a)(4)(ii) |
| Contents of Notice | Notification that the certification application is incomplete. |
| Provide When? | If application is found to be incomplete. |
| Provided to Whom? | Administrator provides notice to owner or operator. |
| Comments | A reasonable time is provided to submit the missing information. Non-compliance with this notice may result in disapproval of application. |
| Submittal Requirement | Operation of new stack or new FGD |
|---|---|
| Rule Citation(s) | §75.61 (a)(2) |
| Contents of Submittal | Notification of date of commencement of commercial operation of new stack or new FGD. |
| Submit When? | For the planned date: not later than 45 days prior to the date the new stack or new FGD is planned to begin initial operation or usage. For the actual date: not later than 7 days following the date on which the new stack or new FGD begins initial operation. |
| Submit to Whom? | EPA region and state air pollution agency |
| Comments | If the planned date changes, submit notice of the revised date at least 7 days before the date of initial operation or usage (as applicable). |
| Submittal Requirement | Recertification test notification |
|---|---|
| Rule Citation(s) | § 75.61 (a)(1) § 75.20 (b)(2) § 75.20 (g)(2) |
| Contents of Submittal | Notification of date(s) of recertification*** tests. |
| Submit to Whom? | CAMD, EPA region, and state air pollution agency. |
| Submit When? | ≥ 21 days prior to commencement of recertification testing (if all recertification tests are required) or ≥ 7 days prior to commencement of recertification testing (if only certain recertification tests are required) or ≤ 2 days after testing is scheduled, in emergency situations. |
| Comments | Test date may be rescheduled if notice is provided either ≥ 7 business days (for full recertifications) or ≥ 2 business days (for partial recertifications) before the earlier of the original or new date. CAMD, the EPA region or the state air pollution agency may waive notification requirement or may reinstate it if previously waived. Notification is not required for Appendix D fuel flowmeter accuracy testing. |
| Submittal Requirement | Recertification application |
| Rule Citation(s) | § 75.62 § 75.63 |
| Contents of Submittal | Recertification test results (hard copy and electronic). Changes to the monitoring plan, if any (hard copy and electronic). An electronic "QA Certification Event Data" record is required. |
| Submit to Whom? | Hardcopy test results to EPA region and state air pollution agency. Electronic test results and changes to the electronic monitoring plan to CAMD using the ECMPS Client Tool.Exit Hardcopy monitoring plan changes (if any) to EPA region and state air pollution agency. |
| Submit When? | ≤ 45 days after completion of recertification testing. |
| Comments | For Subpart E alternative monitoring systems, submit hardcopy test results to CAMD. For other recertifications, submit hardcopy test results to CAMD only upon request. The EPA region or state air pollution agency may waive hardcopy test submittal requirement or may reinstate it if previously waived. |
| Notice Requirement | Notice of approval or disapproval |
| Rule Citation(s) | § 75.20 (b)(5) |
| Agency Notification | Written notice of approval or disapproval of recertification application. |
| Provided to Whom? | Administrator provides notice to owner or operator. |
| Provide When? | ≤ 120 days after receipt of a complete recertification application. |
| Comments | 120 day clock starts upon receipt of a complete application. |
| Notice Requirement | Notice of incomplete application |
| Rule Citation(s) | § 75.20 (b)(5) |
| Contents of Notice | Notification that the recertification application is incomplete. |
| Provided to Whom? | Administrator provides notice to owner or operator. |
| Provide When? | If application is found to be incomplete. |
| Comments | A reasonable time is provided to submit the missing information. Non-compliance with this notice may result in disapproval of application. |
*** Recertification is required when a replacement or change to a monitoring system may significantly affect the accuracy of the system. Recertification is also required if a change in unit operation or a change to the flue gas handling system may significantly affect the flow or concentration profile. Examples of changes that require recertification include analyzer replacement, change in probe location, and complete system replacement. Also, any change that requires non-routine RATA testing, or fuel flowmeter accuracy testing, or Appendix E re-testing is considered to be a recertification event, with one exception: changing the polynomial coefficients or K-factor(s) of a flow monitor or moisture monitor requires RATA testing but is not considered a recertification event [refer to §§ 75.20 (b) and 75.20 (g)(6).]
| Submittal Requirement | Notice of semiannual or annual RATA testing |
|---|---|
| Rule Citation(s) | § 75.61 (a)(5) |
| Contents of Submittal | Notification of test date(s) for routine RATAs required under Appendix B. |
| Submit to Whom? | EPA region and state air pollution agency (Note: CAMD has waived this requirement.) |
| Submit When? | ≥ 21 days prior to commencement of testing. |
| Comments | Test date may be changed, provided that notice is given ≥ 24 hr in advance of new test date. Section 75.61 (a)(5)(iii) allows CAMD, the EPA region, or the state air pollution agency to waive this requirement or to reinstate it if previously waived. If an EPA or state observer is present when a test is rescheduled, the observer may waive the notification requirement for the rescheduled test. |
| Submittal Requirement | RATA results |
| Rule Citation(s) | § 75.60 (b)(5) |
| Contents of Submittal | Hardcopy results of semiannual or annual RATA tests. |
| Submit to Whom? | EPA region and state air pollution agency, upon request. |
| Submit When? | Later of: 45 days after completing tests or ≤ 15 days after receiving request from the EPA region or state air pollution agency. |
| Comments | ------------- |
| Submittal Requirement | Notice of Appendix D fuel flowmeter accuracy testing |
| Rule Citation(s) | § 75.20 (g)(2) |
| Contents of Submittal | Notification is not required. |
| Submit to Whom? | N/A |
| Submit When? | N/A |
| Comments | ------------ |
| Submittal Requirement | Notice of Appendix E retesting or LME unit retesting |
| Rule Citation(s) | § 75.20 (g)(2) § 75.61 (a)(5) |
| Contents of Submittal | Notification of test date(s) for periodic NOx retesting for either an Appendix E unit or an LME unit. |
| Submit to Whom? | EPA region and state air pollution agency |
| Submit When? | ≥ 21 days prior to commencement of testing. |
| Comments | The NOx retesting is required for Appendix E units but is optional for LME units. |
| Submittal Requirement | Diagnostic test results |
|---|---|
| Rule Citation(s) | § 75.63 (a)(2)(iii) |
| Contents of Submittal | Electronic results of diagnostic tests. |
| Submit to Whom? | CAMD using ECMPS Client Tool.Exit |
| Submit When? | Any time after the test results are received. |
| Comments | Applies to all non-routine QA tests that are not classified as recertification tests. For some events that trigger diagnostic testing, a "QA Certification Event Data" record is required. See Section 13 of the Part 75 emissions monitoring technical Q&A for further guidance. |
| Submittal Requirement | DAHS verifications |
| Rule Citation(s) | § 75.63 (a)(2)(iii) |
| Contents of Submittal | Formula and missing data routine verifications. |
| Submit to Whom? | Submittal not required. |
| Submit When? | N/A |
| Comments | Keep results of these tests on site in format suitable for inspection. |
| Submittal Requirement | Certification application |
|---|---|
| Rule Citation(s) | § 75.19 (a)(1) § 75.19(a)(2) § 75.63 (a)(1)(ii) |
| Contents of Submittal | Complete monitoring plan for the unit (hard copy and electronic). Demonstration that the unit qualifies as an LME unit (hard copy and electronic). Description of the calculation methodology that will be used to ensure that the unit maintains its LME status (hard copy). The projected date on which the LME methodology will first be used (hard copy and electronic). LME NOx test results, if any (hard copy and electronic). |
| Submit to Whom? | The electronic information is sent to CAMD using the ECMPS Client Tool, and the hard copy information goes to the EPA region and state air pollution agency. |
| Submit When? | At least 45 days prior to the date on which the methodology will first be used. |
| Comments | An electronic "Monitoring Qual LME Data" record is required. More information about the LME methodology is available in the 40 CFR Part 75. |
| Submittal Requirement | Operation of new unit, newly affected unit, new stack or new FGD |
|---|---|
| Rule Citation(s) | § 75.61 (a)(2) |
| Contents of Submittal | Notification of date of commencement of commercial operation of new or newly affected unit or planned date of initial use or operation of new stack or FGD. |
| Submit to Whom? | CAMD, EPA region and state air pollution agency. |
| Submit When? | ≥ 45 days prior to the applicable date. |
| Comments | If the planned date changes, submit notice of actual date ≤ 7 days after the actual date of initial operation or usage (as applicable). |
| Submittal Requirement | Unit shutdown and recommencement of commercial operation |
| Rule Citation(s) | § 75.61 (a)(3) § 75.4 (a) and (d) |
| Contents of Submittal | Notice of dates of unit shutdown and recommencement of commercial operation, for a unit relying on § 75.4 (d) to postpone certification testing. |
| Submit to Whom? | CAMD, EPA region and state air pollution agency. |
| Submit When? | For planned shutdown, ≥ 21 days prior to certification deadline in § 75.4 (a). For unplanned shutdown, provide notice ≤ 7 days following the shutdown. |
| Comments | If actual date differs from planned date, submit notice of actual date ≤ 7 days following actual date of shutdown or recommencement of commercial operation (as applicable). |
| Submittal Requirement | Long term cold storage (LTCS) |
| Rule Citation(s) | § 75.61 (a)(7) |
| Contents of Submittal | Notice of placing a unit into LTCS, either to postpone initial certification under §75.4 (d) or to discontinue submittal of quarterly reports under §75.64 (a). |
| Submit to Whom? | CAMD, EPA region and state air pollution agency. |
| Submit When? | Unspecified , but EPA recommends that the notice be provided within 7 to 10 days of unit shutdown. |
| Comments | |
| Submittal Requirement | Notice of expected date of unit restart |
| Rule Citation(s) | |
| Contents of Submittal | |
| Submit to Whom? | |
| Submit When? | 45 days prior to the expected date of unit restart. |
| Comments | If actual date differs from expected date, submit notice of actual date ≤ 7 days following actual date of unit restart. |
| Submittal Requirement | Postponement of Appendix E testing for backup fuel |
| Rule Citation(s) | § 75.61 (a)(4) § 75.4 (a) and (f) |
| Contents of Submittal | For an Appendix E unit relying on § 75.4 (f) to postpone testing on backup fuel, provide notice of that fact. |
| Submit to Whom? | CAMD, EPA region and state air pollution agency. |
| Submit When? | ≥ 45 days prior to certification deadline in § 75.4 (a). |
| Comments | |
| Submittal Requirement | Initial combustion of backup fuel for which Appendix E testing was postponed |
| Rule Citation(s) | § 75.61 (a)(4) § 75.4 (a) and (f) |
| Contents of Submittal | After the certification deadline in § 75.4 (a), provide notice of combustion of any fuel for which Appendix E testing was not performed prior to the deadline. |
| Submit to Whom? | CAMD, EPA region and state air pollution agency. |
| Submit When? | No later than 7 days after first date of combustion of the fuel. |
| Comments | Notification must include either actual or projected date of Appendix E testing after initial combustion of the fuel. |
| Submittal Requirement | Notice of combustion of emergency fuel (Appendix D or E) |
| Rule Citation(s) | § 75.61 (a)(6) |
| Contents of Submittal | Provide notice of emergency fuel combustion, including the exact date(s) and hour(s). |
| Submit to Whom? | CAMD, EPA region and state air pollution agency. |
| Submit When? | During the quarterly emission submission. |
| Comments | For the submission to CAMD, include a note in the comment field of the electronic quarterly report submitted using the ECMPS Client Tool.Exit |