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SmartWay Rail Carrier Tools and Resources

USEPA SmartWay LogoThis page has everything you need to get the most out of being a registered SmartWay Rail Carrier.

Bookmark this page for your convenience.

On this Page

Measure your Performance

SmartWay Rail Carriers measure, benchmark, and improve their performance on an annual basis. You must submit a completed and accurate SmartWay Rail Tool to EPA by the due date listed on this page to make sure your data is in the EPA partner database when your shippers and logistics companies are looking for you.


If you are responsible for annual updates and fleet improvement strategies, bookmark this page for your convenience. All SmartWay Rail Carrier information will be updated on this page.

You must submit a completed and accurate SmartWay Rail Carrier Tool to EPA by the due date listed on this page to be a SmartWay RailCarrier in good standing and to be eligible for partner recognition.

Rail Carrier Tool and Example Tool

The tool contains screen demos and guidance on each page to help you complete and submit your tool. This tab also contains additional guidance with worksheets to help you collect your data for tool submission.

  • 2020 Rail Tool (2019 Data Year) (XLSM)(4 MB, April 2020) Save this official tool file to your computer before opening. Use this file for submitting your data--Do not submit the example tool. 
  • Example 2020 Rail Tool (Filled In) (XLSM)(4 MB, April 2020) Save this example tool file to your computer before opening. This file is not for submitting your company's information--Use the "Rail Carrier Tool" above for your official data submission. 

Rail Tool User Guides

Use these guides to understand the tool data entry and submission process. Note that the data worksheets are available in the appendices of the Quick Start Guide and are no longer listed as stand-alone documents.

You may need a PDF reader to view some of the files on this page. See EPA’s About PDF page to learn more.

Submitting Your Rail Tool to EPA

Once you have completed your Rail Tool for this year, there are two steps to submitting it for evaluation by EPA:

Step 1) Save it to your computer in a place you will remember. When you save, you will generate two files—both a .xlsm file and a .xml file.

Step 2) Email both files to your Partner Account Manager. If you do not know who your Partner Account Manager is, you can submit your two files via email to for evaluation.

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View Carrier Performance Rankings

All SmartWay Carrier Partners are ranked by their performance levels. These Microsoft Excel files contain the latest SmartWay Partners fleet ranking categories and emission rates.

The performance ranking files are refreshed every Monday afternoon. (For reference purposes only)

You can also view detailed reports and other information about partner performance via the SmartWay Portal.

EPA provides webinars and other training opportunities to help carriers learn how to get more value from the SmartWay Program.

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Watch Training Webinars

EPA regularly schedules webinars on using the SmartWay tools, unlocking the value of the data, and learning how to improve your fleet’s performance.

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Improve your Performance

Optimizing fuel economy and operational efficiency is key to improving your performance as a SmartWay Rail Carrier. Rail carriers have a variety of technology and operational strategies available to improve fuel efficiency and environmental performance. The best source for the most up-to-date information about these strategies is your rail professional associations.

Professional Association Links

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Share your Achievements

EPA encourages SmartWay Partners to share their achievements and participation in the SmartWay program with their customers, clients, stakeholders, and stockholders. There are several ways Partners highlight achievements:

Best Practices for Sharing your Participation in SmartWay

Read this page for guidance on how to communicate your participation in the Partnership.

Featured Partner Profiles

EPA frequently develops profiles of SmartWay Partners that provide examples of effective freight supply chain sustainability measures.

  • If you have a strategy, policy, or solution to a significant freight sustainability challenge that you would like to share with your industry, email your interest ( with the subject line "Interested in becoming a Featured Partner" to be considered.

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